What is a CapLinked virtual data room?

CapLinked is one of the main virtual data room providers currently in the market. Geared towards medium and big companies, the platform offers a wide array of data storage, sharing, and secure collaboration functions for managing complex deals. The software is a popular tool across verticals such as banking, finance, legal, venture capital, private equity, asset sales, investor reporting, and more.

The company was founded in 2010 and has since established a large client base, currently boasting over 250,000 users in more than 75 countries.

Not for nothing the CapLinked data room provider is among the biggest names in the industry. It is best for any big company looking at doing due diligence or conducting M&A.

CapLinked features

The CapLinked features pack quite the punch, covering everything from collaboration and document management all the way to activity tracking and DRM. CapLinked features include the following.

Central dashboard

Manage transactions, view notifications, see what’s new on the platform, and interact with others directly from one visually appealing and intuitive data room.


Access all your data rooms from one place, create new ones, and share with clients.


Set up email notifications for users working on the same project, so that each is notified about relevant changes or novelties.


Control access to your files and determine who gets access to each and every one of them. Uploaded files are private by default, which minimizes the risk of sharing sensitive data by mistake.

Activity tracker

Get a comprehensive overview of every action performed by other users on your workspaces — documents viewed or downloaded, new uploads, permission level changes, and so on. 


PDF files, Word documents, PowerPoint presentations, videos, and other formats can be viewed directly on the browser — no need to download anything.

Data migration

Quickly and easily transfer massive amounts of data from other platforms.


Downloaded files are protected, requiring users to login with their platform credentials before accessing them. The CapLinked virtual data room also gives you the ability to remotely wipe documents even after they’ve been downloaded.

Custom watermarks

Protect your confidential documents with dynamic watermarks. The watermarks can include the viewer’s personal information, such as email, IP address, name, and time of access.

Bulk uploads

Upload hundreds of files in a matter of minutes or seconds with a few drag-and-drop motions.

Also worth a mention is the CapLinked VDR’s extreme concern with security. Being a reliable document management solution, the software deploys 256-bit encryption and complies with:

  • SSAE18
  • ISO 27001
  • SOC 2

CapLinked pricing

CapLinked virtual data room works mostly with customized pricing plans. However, it does offer a fixed Team Plan for smaller operations and the Enterprise plan for conducting due diligence and other complex deals. 

Team Plan

For $299/month (after the first month, which comes at $149), you can benefit from 1 workspace with up to 5 GB of storage, 10 administrators, and unlimited guest viewers.

Enterprise plan

Clients receive unlimited protected data, single sign-on, API access integration, virus scanning, 99.9 uptime SLA, and more essential business tools. You can contact the CapLinked provider through the official website to find out the cost.

To avail yourself of the full range of available features and services  or learn more about the CapLinked data room cost, you can contact their team and request a quote for your company.

CapLinked free trial

CapLinked gives each user the chance to get started free of charge. For the 14-day free trial, you get unlimited access to every tool available on the platform, alongside a dedicated workspace and virtual data room for your use. The free trial includes 500 MB of storage, 2 admin accounts, and 1 workspace. 

CapLinked support and deployment

You can contact CapLinked support team 24/7 through chat, phone, or email. The platform also deploys a vast FAQ and knowledge base. Training is available in person with your dedicated account representative, but users can also benefit from training videos, webinars, and product demos.

The CapLinked solutions are cloud-based and work on any browser, not requiring downloads or plugins. This means you can access the platform on PC or mobile across different operating systems: Windows, Mac, Android, iOS, and so on. This way, you get the most out of the CapLinked workflow solution wherever you are.

Another feature worth highlighting is CapLinked’s very own API, through which you can easily integrate the platform to your technology stack. That includes integration with popular data-sharing platforms such as DropBox, Google Drive, and Office365.


What is a CapLinked data room?

The CapLinked data room is a secure space for storing and sharing sensitive data. In addition, it includes robust solutions for document management, corporate M&A, due diligence, and other complex transactions. The product’s creators are a PayPal marketing leader and a bank executive.

How secure is the CapLinked data room?

CapLinked is one of the most secure virtual data rooms for document and transaction management. The provider has SSAE16 Type II and ISO 2700 certifications, complies with the EU-U.S. Privacy Shield Program, allows you to set permissions for each file and folder, and blocks private data from search engines and web crawlers.

How many workspaces can I have on CapLinked?

On Caplinked, you can have one workspace when subscribing to Team Plan, a starter virtual data room. In another tariff plan for critical business transactions, Enterprise, the number of workspaces is custom.

How big a file can I upload to CapLinked?

The maximum single file size you can upload to CapLinked is 1GB. In general, the Team Plan includes 5GB of storage, while the Enterprise allows clients to upload an unlimited number of confidential files.